# Invoice the day the POD arrives. Pay drivers and carriers the same week. > Freight billing and driver settlement software that invoices on POD, settles owner-operator pay, matches carrier bills three ways, and chases collections. URL: https://roadmark.ai/billing Language: en One load produces three lines of paperwork: the customer invoice, the driver or owner-operator's pay, and the carrier's bill against a rate con. Roadmark matches and drafts all three, so a person is approving numbers, not typing them. ## A statement the driver can actually check. Every load, its share of revenue, the fuel surcharge, every deduction and the escrow balance: the same numbers Roadmark used to run the settlement, not a summary of them. ## Every held invoice shows what's missing and a drafted fix. Anything Roadmark can't invoice cleanly waits here with the reason and a drafted fix, instead of sitting quietly at the bottom of someone's list. - **Detention needs approval** (load 48244, Prairie Foods): 1 h 40 m of detention drafted at $75.00/h = $125.00, waiting for J. Park's approval. - **Waiting for the POD** (load 48231, Keel Building Supply): The rest of the invoice is drafted and held; it goes out as soon as the driver's POD photo arrives. - **Carrier bill over the rate con** (load 48254, Keel Building Supply): Pinecrest Carriers billed $1,940.00 against a $1,780.00 rate con: 2 h of detention where the POD shows 1 billable hour. Drafted: pay $1,860.00, dispute $80.00. - **Lumper receipt missing** (load 48267, Lakeshore Grocers): The invoice is ready except a $75.00 lumper fee with no receipt on file; held until it's uploaded. ## Carrier bills are matched to the rate con and the POD before they're paid. A carrier's bill is checked against the rate con it was tendered at and the POD before it's approved. LTL carrier invoices are audited the same way, against the rate each shipment was booked at. Pay **$1,860.00** now and dispute $80.00: the POD shows 3 hours at the dock, 1 hour past free time. The POD is attached to the note for Pinecrest. ## Chase the invoices that are actually overdue. Aging is grouped the way your controller already thinks about it, and the Billing agent drafts the follow-up for anything that's crossed into risk. ## It posts where your books already live. Invoices, carrier bills, payments and journal entries sync to your accounting system, not into a spreadsheet someone reconciles on Fridays. ## What billing and settlement teams ask. ### When does Roadmark send the invoice? It drafts the invoice the day the POD arrives, from the load's stops and times, and sends it once a person approves the numbers. If the POD is still missing, the rest of the invoice is drafted and held until the photo comes in. ### How does detention get billed? From the ELD's arrival and departure times at the dock, measured against the free time on the rate confirmation. Roadmark adds the detention line to the draft invoice with its hours and rate for a person to approve, and checks detention on a carrier's bill against the POD before it's paid. ### Can Roadmark run owner-operator settlements? Yes. It drafts pay for company drivers and owner-operators from the same loads as the invoice. The statement shows every load, the revenue share, the fuel surcharge, each deduction and the escrow balance: the same numbers Roadmark used to run the settlement. ### How are carrier bills checked before they're paid? Each bill is matched against the rate con it was tendered at and the POD. A bill that doesn't match is held with a drafted payment and dispute for a person to approve. ### Does Roadmark chase overdue invoices? Yes. Receivables are grouped by age, and the Billing agent drafts a follow-up for anything that has crossed into risk. A person reviews it and sends it. ### Which accounting systems does billing sync with? QuickBooks Online and Desktop, Sage Intacct, Xero, NetSuite and Dynamics 365. Invoices, carrier bills, payments and journal entries sync to the system your books already live in, not into a spreadsheet someone reconciles on Fridays. ## Related pages - [QuickBooks integration: Online and Desktop](https://roadmark.ai/integrations/quickbooks): Invoices, carrier bills and payments sync between Roadmark and QuickBooks Online or QuickBooks Desktop, both ways. An invoice posts when you approve it. - [NetSuite integration: invoices, bills and the ledger](https://roadmark.ai/integrations/netsuite): Invoices, vendor bills and journal entries post from Roadmark to NetSuite once you approve them, by subsidiary for a OneWorld group. - [Xero integration: invoices, bills and payments](https://roadmark.ai/integrations/xero): Invoices, carrier bills and payments sync between Roadmark and Xero, both ways. An invoice posts to Xero when you approve it. - [Detention calculator](https://roadmark.ai/tools/detention): What a truck's time at the dock past its free time comes to, on the invoice and on the driver's pay. - [Fuel surcharge calculator](https://roadmark.ai/tools/fuel-surcharge): Surcharge per mile from the diesel price, the base price and miles per gallon, the total for a trip and its share of the linehaul. - [Truck detention: how to measure it, bill it and pay drivers](https://roadmark.ai/blog/truck-detention-billing): How detention time is measured (ELD, geofence and dock timestamps against the appointment), free time, billing without disputes and the driver's share. Companies, people and shipment figures in product examples are fictional. They illustrate workflows and are not customer testimonials or measured results.